As per our previous notice to members regarding the new Incorporated Societies Act 2022 (Act) and the process that require us to re-register as an Incorporated Society under this new Act by 5 April 2026, we hereby circulate the final version of the proposed new Constitution.

Since November 2024 the Committee has held 3 workshops where we invited feedback and discussion on the new Constitution. After all feedback has been considered, the final version of the proposed new Constitution can now be found on the Club website under About/Administration. You can also obtain hard copies from the Office.

Next steps:

-          A vote will need to be held to approve the new Constitution. This will be done at the AGM in September 2025.

-          Voting will be done according to the current Constitution:            

o   Clause 5(l)

Only Financial members, Permanent members and Life members will qualify to hold office in the Club and cast one vote at General meetings.

o   Clause 16

(a)           No addition to, alteration or revision of these Rules shall be made except at a General Meeting by three fifths of the members present and entitled to vote at any General Meeting of the Club for which due notice of the proposed addition to amendment or rescission has been given.

(b)           Notice of any addition to, amendment or rescission shall be on the recommendation of the Committee or be in writing in the form of a notice of motion to be submitted to the General Meeting intended to consider the same. Such notice shall be signed by no fewer than ten Financial members delivered to the Office not later than twenty eight days before the General Meeting at which it is proposed to consider the Notice of Motion.

(c)            Where it is proposed that an existing Rule be revoked, the text of the existing Rule shall be included in the notice.

(d)           Where it is proposed that an existing Rule be altered, the text of both the proposed new rule and the text of the existing Rule shall be included in the Notice.

(e)           The Club shall give members not less than fourteen clear days’ notice of any proposed Constitutional amendment.

(f)            If any amendment be made to this Constitution pursuant to the Rules, the Club shall send the same to the Register of Incorporated Societies as soon as possible.